Office Coordinator

We use technology to solve problems in spaces, light, and more things to come… for our customers, our communities, and our planet. Acuity Inc. (NYSE: AYI) is a market-leading industrial technology company. We use technology to solve problems in spaces, light, and more things to come. Through our two business segments, Acuity Brands Lighting and Lighting Controls (ABL) and the Intelligent Spaces Group (ISG), we design, manufacture, and bring to market products and services that make a valuable difference in people’s lives. We are positioned at the intersection of sustainability and technology. Our businesses develop technology that helps save our customers energy and reduce their carbon emissions. We achieve growth through the development of innovative new products and services, including lighting, lighting controls, building management solutions, and location-aware applications. Job Summary Acuity’s Digital Centre of Excellence in Cork, Ireland, serves as a central hub for research and development, bringing together all of Acuity’s technologies. The Department Administrative Assistant is a key member of the Cork site team, responsible for ensuring smooth day‑to‑day operations across office administration, HR support, event planning, facilities, health & safety, marketing logistics, and employee experience. This highly collaborative role supports multiple functions and plays a central part in maintaining an efficient, welcoming, and well‑run workplace. The position partners closely with local leadership and cross‑functional teams to deliver exceptional operational support. This position is based onsite and requires in‑office presence Monday through Friday during standard business hours (9:00 a.m.–5:30 p.m.). Key Responsibilities

• Office Administration & Site Operations — Serve as the primary point of contact for office needs, manage general admin tasks, oversee desk labeling, coordinate VP travel, and support expense/travel guidance.
• Facilities & Office Management — Manage badge access, visitor logging, room bookings, package handling, building issue logs, stationery and supply ordering, refreshments, snack/fruit orders, coffee machine refills, and cleaner coordination. Maintain site guides and ensure a well‑run office environment.
• HR Support — Coordinate new‑joiner meet‑ups, assist with onboarding and training logistics, and manage parking reimbursements.
• Marketing & Communications Support — Prepare swag bags, restock promotional items, support town hall logistics (PPT, setup, connections), assist with internal comms visuals, and support media event logistics.
• Special Events & Social Activities — Coordinate catering, manage event room bookings, support travel for events, plan summer/winter parties, and maintain the social events calendar.
• Health & Safety — Track compliance, conduct site inspections, coordinate fire/first aid/ergonomics training, maintain signage, support EHS onboarding, and manage hazard/incident reporting.

Minimum Requirements

• Associate’s Degree, Technical Degree, or equivalent combination of education and experience
• 3+ years of experience in office administration, workplace operations, facilities coordination, or a similar role, supporting day‑to‑day office functionality and logistics
• Experience supporting Health & Safety initiatives such as compliance tracking, site inspections, safety signage, hazard and incident reporting, and coordination of fire safety, first aid, ergonomics training, and onboarding activities
• Experience coordinating vendors, services, events, and site logistics
• Background supporting multi‑functional office operations, facilities management, HR coordination, or workplace programs preferred
• Strong organizational and multitasking skills with the ability to manage competing priorities
• Excellent verbal and written communication skills
• Strong attention to detail and follow‑through
• Ability to manage confidential information with professionalism and discretion
• Proficiency in Microsoft Office and general office or facilities systems

We value diversity and are an equal opportunity employer. All qualified applicants will be considered for employment without regards to race, color, age, gender, sexual orientation, gender identity and expression, ethnicity or national origin, disability, pregnancy, religion, covered veteran status, protected genetic information, or any other characteristic protected by law. Accommodation for Applicants with Disabilities: As an equal opportunity employer, Acuity Inc. is committed to providing reasonable accommodations in its application process for qualified individuals with disabilities and disabled veterans. If you have difficulty using our online system due to a disability and need an accommodation, you may contact us at (770) 922-9000, select option 4. Please clearly indicate what type of accommodation you are requesting and for what requisition. Any unsolicited resumes sent to Acuity Inc. from a third party, such as an Agency recruiter, including unsolicited resumes sent to an Acuity Inc. mailing address, fax machine or email address, directly to Acuity Inc. employees, or to Acuity Inc. resume database will be considered Acuity Inc. property. Acuity Inc. will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Acuity Inc. will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor, but does not have the appropriate approvals to be engaged on a search.