Patient Administrator/ Health Care Assistant

The Affidea Group is one of the most successful European healthcare diagnostics imaging companies, we have over 400 staff within our Irish clinics. The business operates diagnostic imaging and minor injuries centres' around the country, offering a broad range of cutting-edge imaging technology and healthcare services to the public, insurers, employers and other organisations. We are now seeking an experienced Patient Admin/ Aide to join our team in Affidea - KilkennyResponsibilitiesPatient Administrator:Patient Coordination

• Greet and assist patients in person, by phone, or via email in a professional and courteous manner.
• Schedule, confirm, and manage patient appointments, ensuring optimal use of clinical resources.
• Register new patients and update existing records accurately in the patient management system.
• Provide patients with necessary information regarding appointments, procedures, and clinic policies.

Administrative Support

• Maintain and organize patient files, ensuring confidentiality and compliance with data protection regulations.
• Process referrals, medical reports, and correspondence in a timely and accurate manner.
• Liaise with clinical staff to coordinate patient flow and support service delivery.
• Handle patient queries and complaints, escalating issues when necessary.

Systems And Documentation

• Use software to manage patient data and appointment schedules.
• Ensure all documentation is completed accurately and filed appropriately.
• Generate reports and assist with audits as required by management.

Compliance And Quality

• Adhere to all relevant policies, procedures, and regulatory standards.
• Maintain a clean and organized reception and administrative area.
• Participate in quality improvement initiatives and contribute to service development.

Radiographer AidePatient-Facing Support

• Greet patients, verify identity at every encounter, explain what to expect, and provide empathetic support throughout the visit.
• Assist with safe patient transfers and positioning using approved manual-handling techniques; remain with and monitor patients who require supervision; promptly escalate concerns to the supervising Radiographer/Sonographer.
• Support basic comfort needs and keep patients informed about delays and next steps.

MRI Support

• Assist with patient changing, transfers, comfort and communication; restock consumables and support questionnaire pre-checks as directed.
• Assist the Radiographers in placing and removing coils, and patient positioning

Quality, Safety & Infection Prevention

• Uphold Infection Prevention & Control, JCI hygiene standards and International Patient Safety Goals.
• Follow local radiation protection rules when present in the MRI department.
• Participate in audits, stock checks, equipment cleaning logs and room turnaround standards; report incidents/near misses promptly.

Stock, Housekeeping & Logistics

• Keep clinical and non-clinical areas tidy and ready; restock consumables; manage waste streams correctly (incl. sharps/clinical waste).

Professional Conduct & Development

• Maintain confidentiality and data protection; use PPE and follow manual/patient handling training.
• Support new staff orientation when asked; complete mandatory training and keep competencies up to date (e.g., BLS, manual handling, fire etc.)

Qualifications Essential

• Leaving Certificate or equivalent
• Fluent in written and Oral English

Desirable

• FETAC Level 5 Care Assistant
• FETAC with Radiographer Module complete
• Manual Handling, Basic Life Support, Fire Training Certificates

Experience

• Experience in a care assistant role in a hospital or nursing home environment is beneficial but not critical
• Excellent customer facing skills
• Ability to handle patient complaints in line with company guidelines
• Ability to work as part of a team
• Strong patient focus

Application Process By clicking apply to this role your application will not only be considered for this position, but your details will be stored on our database and may be considered for similar future positions that may arise. This means that the personal data contained in your application and provided to Affidea as part of the application process may be retained by us for up to 18 months from the date of your application. After this time, it will be deleted. If you do not wish your details to be stored on our recruitment database, please email Affidea recruitment stating this and we will ensure that such information is not stored other than for the purposes of this application. Please refer to Affidea s Data Privacy Notice for Recruitment for more information. Skills Healthcare assistant Administration healthcare