This is an excellent opportunity for an organised and commercially aware administrator who enjoys working in a fast-paced project environment. The successful candidate will provide project coordination, reporting, financial administration and document control support across a portfolio of important water and wastewater projects.
The Project Support Administrator will play a key role in supporting project teams, ensuring project information, reporting and administrative processes are maintained to a high standard throughout the project lifecycle.
Key Responsibilities
Project Coordination
- Support Project Managers with day-to-day project administration.
- Coordinate project meetings, workshops and design reviews.
- Issue meeting agendas, record minutes and track actions.
- Maintain project trackers, actions logs and registers.
- Assist in the preparation of monthly project and performance reports.
- Manage document control systems and Common Data Environments (CDE).
- Maintain project correspondence and document registers.
- Ensure project documentation complies with Murphy and industry standards.
- Support the efficient distribution and storage of project information.
- Assist with timesheet collation and labour allocation records.
- Maintain project cost trackers and expenditure records.
- Support the preparation of payment applications and supporting documentation.
- Track purchase orders, invoices and supplier information.
- Maintain risk and opportunity registers.
- Produce KPI reports and performance dashboards.
- Maintain programme and project progress trackers.
- Track key framework deliverables and submission deadlines.
- Support governance reviews and project approvals.
- Assist with the preparation of project business cases and supporting documentation.
- Update project schedules and progress trackers.
- Maintain project change logs.
- Track actions arising from design and project reviews.
- Monitor key project milestones and deliverables.
- Support procurement and supply chain administration activities.
- Minimum 3 years' administration experience within construction, engineering, utilities or infrastructure sectors.
- Strong financial, commercial or business administration experience.
- Excellent Microsoft Office skills, particularly Excel.
- Experience using document management systems.
- Strong organisational and communication skills.
- Ability to manage multiple priorities across a number of projects.
- Experience supporting project delivery teams in a fast-paced environment.
- Experience working on water, wastewater or infrastructure projects.
- Knowledge of Uisce Éireann processes and standards.
- Experience using:
- SharePoint
- Power BI
- Microsoft Project
- Oracle
- 27 days holiday, plus bank holidays with the option to buy an additional 2 days holiday each year, holidays increase with length of service
- Discretionary annual bonus and annual salary review
- Above market rate contributory pension scheme
- Life assurance, health screening and enhanced sick pay
- Generous Private Healthcare Allowance
- Enhanced maternity and paternity pay and a maternity returners bonus
- Extra 2 days holiday for all employees getting married and a wedding bonus
- Dedicated and continued investment in your professional development
- Other Murphy benefits include retail discounts, discounted gym memberships, cycle to work scheme etc
Murphy is formally recognised as a sector leading employer, Platinum Investors In People accredited. At Murphy, we are incredibly proud of our diverse workforce. Not only do our people represent over 60 different nationalities, but they also represent a wide range of backgrounds, ethnicities and ages.
If you are unable to apply via the usual process, please call Lee Parker on 0872169246 to discuss in more detail.
Murphy is unable to employ anyone who does not have the legal right to live and work in Ireland.