BID Coordinator

RPS, a Tetra Tech company is looking for a BID Coordinator to be based in Dublin, Cork or Galway. About The Team The Tender Unit at RPS is a central team of bid professionals who lead and support the development of compelling, high-quality proposals across all sectors of the business. Working closely the technical staff, we play a key role in improving our win rate and securing the right work. Our team provides expert input throughout the tender lifecycle, from identifying opportunities to submitting final proposals. We coordinate bid planning sessions, structure and format responses, develop supporting materials such as graphics, CVs and case studies, and manage submission logistics. We also maintain central libraries, track performance, and promote continuous improvement through lessons learned. By embedding best practice, reducing the burden on technical staff, and ensuring a consistent, professional approach to every bid, we help position RPS to win work, profitably and professionally. Your Impact Join RPS, a Tetra Tech company to make a real difference.Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to grow your career while leaving a lasting legacy. We are seeking a Bid Coordinator to join our dedicated tender unit. This is a key role supporting all business units in the coordination and preparation of high-quality submission documents. Responsibilities will include writing and editing content for bids, as well as supporting a range of other projects such as technical reports, consultation materials, and business development content. What You Will Be Doing

• Coordinating the preparation and production of bids
• Collating and inputting information into our bid database tools and systems
• Compiling suitable content for SAQs, RFxs, proposals
• Developing tender ready materials for bid library to support bids
• Working with colleagues across the tender unit and office-based teams to develop and improve systems for tender production
• Preparing and maintaining guidance for employees on our bid process and writing
• Training employees on bid coordination
• Writing and editing content for tenders / marketing / business development materials
• Conduct activities in line with internal procedures, legislation, and industry standards.
• Pursue continuous professional development and maintain a high degree of discipline knowledge and awareness.

Who We Are Looking For

• Proficient in Microsoft Word and Excel, with strong overall IT capability
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• An understanding of engineering, environmental, or wider professional services (advantageous)
• Experience preparing successful bids or proposals
• Ability to work under pressure and meet strict deadlines
• High attention to detail and quality

Qualifications

• Engineering, Science, Arts, Marketing or Business Degree (Hons) qualified (Level 8) with a minimum of 3 years’ experience in a professional service environment
• Familiarity with tendering and procurement processes (desirable)
• Experience or qualifications in creative or persuasive writing (desirable)

What is in it for you? We’re proud to be an accredited training provider, internationally recognised and providing robust fully accredited professional training programmes - to master’s degree level professional qualifications in leadership & management and executive coaching & mentoring, we provide learning and development for everyone. We support our people to innovate, collaborate and build meaningful careers. Our network of people and knowledge will expand your horizons and give you access to a variety of interesting projects. Embracing diverse ideas, perspectives, and thinking styles is at the heart of what we do. We need a mix of experiences and techniques to develop the ideas. We respect one another and recognise the potential and contribution of everyone. You’ll be joining a diverse community of experts and a company that puts its people first and prioritises their wellbeing. Why Choose RPS, a Tetra Tech Company In 2023 RPS joined Tetra Tech, enabling us to combine our expertise with the reach and resources of a prestigious global organisation. We design, and manage projects in urbanisation, natural resources, and sustainability. As part of Tetra Tech’s strong team across 550 offices in over 120 countries, we deliver solutions that create lasting value in an increasingly urbanised and resource-scarce world. By leveraging our global expertise, we enable our clients to develop winning solutions for their clients and communities. As a Tetra Tech company, RPS is proud to provide market-leading development and project opportunities for our people, supporting their growth while addressing the challenges that matter. Our people drive our success, and this is where you come to build a career. We’re a connected community, working together to achieve exceptional outcomes. We understand the need to work flexibly, empowering our people to create a work-life balance that’s right for them. We also understand the importance of collaboration and social connection in the office environment. With agile offices and hybrid working offered as standard, we trust our people to find the right balance to meet client needs – this is a workplace that works for you. About Tetra Tech Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. With over 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition. Recruitment Agencies We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on this list. Please refer to the careers page on our website if you require any further information.