Legal Secretary

In partnership with our client, Sedgwick Resource Solutions is seeking an experienced Legal Secretary.

This is an excellent opportunity to join a leading Limerick city-based law firm.

Fully onsite

Working hours: 9am - 5:30pm

Summary of Job:

To perform the duties of a personal secretary to the relevant solicitor/partner. To assist in the secretarial and administrative functions of the section. To ensure the smooth operation of the section of the office on a day-to-day basis.

The Role

· To perform the duties of personal secretary to the relevant solicitor/partner, plan and maintain diary/appointments to ensure time is managed effectively; open & scan post as required, assess and prioritise same if required, action matters accordingly; respond to enquiries (mail, phone, in person, email), organise travel arrangements;

· To act as main contact person on behalf of the relevant solicitor/partner in relation to the office functions and activities, to answer queries as required and accurately relay information internally, and to external bodies and the general public.

· Use Dictaphone system to prepare and type documents regarding correspondence, legal submissions etc

· To support the solicitor/partner in the various areas which fall under his/her remit. To prioritise work accordingly.

· Required to have detailed knowledge of legal procedures.

· Understanding of and ability to use “Partner “document management system.

· To arrange various meetings and ensure that the following are carried out if required:

· To work to continuous deadlines and perform duties in a highly confidential environment.

· To maintain contact with staff from all areas within the company and externally with clients, medical professionals, insurance companies, counsel etc.

· To manage the filing system for the relevant solicitor including indexing material, identifying and opening new files, efficient retrieval of files on a day-to-day basis.

· To respond on own initiative to general queries and requests for information/assistance. To deal with queries from senior personnel in company and externally as required

· At all times working efficiently using own initiative, taking responsibility without direction and using discretion when dealing with company matters, cases and individuals.

· To perform general office duties as required to collate, type, layout, photocopy, assemble, bind and dispatch correspondence etc.

· Coach new employees as required.

· To provide cover on reception as required.

· To undertake postal duties on a rota basis.

Experience/Skills & Abilities:

• Previous experience as a legal secretary
• Secretarial Course with high scores in Typing & Accuracy
• Strong administration and organisational skills.
• Attention to detail is essential.
• Accurate Dictaphone typing skills (Min 50wpm)
• Excellent communication and interpersonal skills.

This position offers an attractive remuneration package and exceptional career prospects.