Medical Oncology Lead

Location: Swift Square One Job type: Fixed Term Overview Of Role The Medical Oncology Lead will play a pivotal role in supporting the Cúram Electronic Health Record (EHR) implementation across UPMC Ireland. You will report to the EHR Clinical Stream Lead. This role leads the implementation of key applications including the Oncology capabilities. The Medical Oncology Team Lead acts as the application champion at the group level and ensures alignment of system functionality with a wide range of stakeholders and associated clinical workflow requirements. This role provides strategic and tactical leadership for the Medical Oncology workstream, ensuring alignment with clinical operations, financial systems, and overall programme goals. The individual will act as a subject matter expert (SME) in Medical Oncology functions to ensure a smooth, efficient, and sustainable transformation of Medical Oncology and associated operational functions. This is an ideal opportunity for a Medical Oncology expert who understands the intersections of Patient Access operations, and health IT systems. Reports to the Clinical Stream Lead. Collaborates closely with relevant operational stakeholders, other Stream and Workstream leads, workstream members, change management, and communications teams. Primary Duties And ResponsibilitiesGeneral Accountabilities You will have responsibility for delivering the new Medical Oncology workstream within UPMC Ireland. You will implement the programme within the project scope and governance, including identification of your stream’s stakeholders. You will establish your project team and allocate responsibilities. You will collaborate with the other clinical workstream leads where required. For the workflows to be deployed, you will be responsible for the end-user experience, the provider facing modules, milestone tracking and reporting workstream status and issues, risks and benefits. You will lead the decision-making process towards the resolution of issues impacting your workstream alongside the Clinical Stream Lead. Team Leadership & Stakeholder Engagement

• Serve as the primary liaison to the clinicians ensuring system design meets clinical documentation and workflow needs.
• Leads Medical Oncology engagement sessions, adoption planning, and go-live readiness efforts.
• Recommend and support implementation of policy changes and process improvements related to medical oncology use to drive efficiencies and improve outcomes.
• Coordinate a cross-functional Medical Oncology implementation team across oncology teams during the transition.
• Facilitate regular workgroup meetings, track milestones, document decisions, and escalate risks.
• Support development of training materials and assist with education for Medical Oncology services and other relevant end-users.
• Provide hands-on support during go-live and stabilisation phases, ensuring continuity of operations and rapid issue resolution.
• Collaborate with the training team to ensure clinicians and other relevant users are adequately trained on Medical Oncology workflows within Meditech and associated applications.
• Support the planning and delivery of handover training to the future EHR BAU team members.
• Collaborate with Medical Oncology governance to support ongoing optimization and training needs.

Workflow & System Design

• Collaborate with clinical, business and technical teams to support end-to-end integrity across modules.
• Guide the design and configuration of chemotherapy ordering protocols, treatment plans, patient scheduling, clinical documentation, and consent processes.
• Act as the subject matter expert (SME) for Medical Oncology-related functions in MEDITECH and associated Oncology Information Systems.
• Collaborate with MEDITECH analysts and operational leaders to design and validate Medical Oncology workflows within MEDITECH Expanse.
• Review system functionality related to Medical Oncology functions.
• Ensure Medical Oncology operational workflows translate effectively into Medical Oncology and associated financial processes.
• Support the integration of Medical Oncology workflows with financial processes to ensure Medical Oncology integrity and optimised workflows alongside clinical and quality compliance requirements.
• Ensure all workflows support standardized protocols, clinical pathways, regulatory requirements, and safety checks (e.g., double verification, dose rounding, lab pre-checks).
• Provide input into order set development, structured documentation tools, and care pathways for both curative and palliative treatment.

Implementation Support, Data Validation & Testing

• Oversee medical oncology system configuration during system build. This includes validation of oncology protocols, medication mapping, and treatment regimens.
• Lead and support user acceptance testing (UAT), scenario simulations, and workflow walk-throughs for oncology teams.
• Participate in data migration and integrity checks, including patient treatment histories and legacy regimen mapping.
• Identify and troubleshoot issues in collaboration with IT, finance, and clinical teams.
• Ensure Medical Oncology-facing modules are integrated with other clinical systems (e.g., lab, imaging, pharmacy) to support seamless care delivery and documentation.
• Validate statutory, management and operational reporting requirement delivery for medical oncology functions.
• Champion change management among medical oncology, addressing workflow impacts, practice changes, and documentation requirements.
• Facilitate standards development processes and actively engage medical oncology SMEs in design and optimization discussions.
• Support the identification of appropriate hardware solutions for Medical Oncology in their operational settings.
• Support staff training throughout implementation and activation of the system.

Documentation & Governance

• Maintain accurate and up-to-date project documentation, including current state/future state maps, risk/issue logs, decision registers, benefits registers, and change logs.
• Support governance processes by preparing materials for the Clinical Design Forum and senior management meetings.
• Define and track key performance indicators (KPIs) readiness, adoption, and post-go-live performance.
• Assist in documenting lessons learned and continuous improvement initiatives.
• Ensure compliance with statutory and regulatory requirements related to clinical safety and digital health.

Qualifications & Experience

• Licensed healthcare professional with oncology experience (e.g., RN, Nurse Practitioner, Pharmacist, or Physician).
• Minimum 3 years of experience in a medical oncology or cancer services setting.
• Minimum 2 years of experience in a leadership, educator, or advanced practice role supporting clinical operations or quality initiatives.
• Knowledge of chemotherapy administration protocols, interdisciplinary cancer care coordination, and regulatory standards
• Demonstrated experience supporting or leading clinical system implementations or digital transformation initiatives.
• Strong project coordination, stakeholder engagement, and change management skills.
• Strong analytical thinking, problem-solving, and interpersonal skills with the ability to work across clinical and operational teams.
• Hands-on experience with MEDITECH Expanse (especially Oncology or Order Management modules) or equivalent capabilities with other major EHR systems (e.g., Epic, Oracle Health).
• Certification or training in oncology informatics, cancer registry operations, or chemotherapy ordering systems.
• Knowledge of clinical decision support, change management methodologies (e.g., Prosci, ADKAR), and regulatory requirements (e.g., documentation standards, medication safety protocols).
• Experience with electronic chemotherapy protocol builders, treatment scheduling, and safety workflows.
• Knowledge of oncology quality metrics, compliance, and clinical trial documentation workflows.

Equal Opportunity Statement And BenefitsUPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues. Compensation – Competitive pay for the work employees do – base pay, performance related pay and premium pay where applicable. Benefits – Fully paid maternity and paternity leave for new parents. Competitive Pension Plan, company funded Death in Service Benefit x 3 times. Critical Illness cover for all employees up to the age of 66. Performance and Recognition – Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme. Work-Life Balance – Enhanced annual leave up to a maximum of 27 days. Flexible working opportunities to support you to work around external family commitments. Development and Career Opportunities – Opportunities for each employee to reach their career goals through continued learning and/or advancement. About UPMC UPMC is a renowned multinational academic medical centre committed to delivering people-focused care that’s close to home. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC shapes the future of health through clinical and technological innovation, research and education. UPMC expands its expertise globally, bringing world-class care across continents through its UPMC International division — an owned and operated network of hospitals and ambulatory care centres in Italy, Ireland and Croatia. UPMC International brings new access to the signature specialty services of UPMC Hillman Cancer Centre, UPMC Sports Medicine and others to more people in more places around the world. In Ireland UPMC has provided high-quality healthcare in the South East since 2006. UPMC’s operations in Ireland now include UPMC Whitfield Hospital in Waterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital in Clane, and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available at the UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapy locations in Waterford and Cork, UPMC The 4th Practice in Mallow, and across UPMC Sports Medicine Clinics in Dublin, Waterford, Limerick, Tipperary, Cork, and Mayo. UPMC has also established a nationwide Concussion Network. UPMC's Global Technology Operation Centre is based in Kilkenny.