Purchasing Administrator

Company Description

Willows Ingredients was started in 2007 and is now a hugely successful distribution business. We are a distributor of raw materials for Food, Healthcare, Sports and Animal Nutrition industries. Willows Ingredients provides first-class customer service, and we are successful because of our dedicated employees, impeccable reputation and extensive experience.

Role Description

This position is for a 15 month period to cover maternity leave. The person will be required to work from our office in Macclesfield with some working from home offered after the initial 6 months. The Purchasing Administrator will be responsible for providing support to the team in purchasing the product, organising CoAs and Labels and assisting in the daily tasks of meeting the purchasing requirements of the business.

Duties

·        Provide administrative support to the Purchasing Team, assisting with daily tasks and long-term projects.

·        Request samples for the business, track their progress, and update the sales team on their status.

·        Ensure the sample tracker is consistently updated with accurate details.

·        Obtain necessary quotes and product specifications for the sales team and ensure timely follow-up.

·        Send samples to customers as required, maintaining excellent customer service standards.

·        Chase suppliers for Certificates of Analysis (CoA) and labels for approval.

·        Liaise with other departments to keep informed on CoAs and labels preventing duplication of chasing.

·        Track the approval process and progress with order once approvals are granted.

·        Advise the finance department that pro-forma invoices can be paid upon approval.

·        Perform ad-hoc updates to the system and generate reports as needed.

·        Calculate and add landed costs to Mainline Purchase Orders (POs) upon receiving quotes.

·        Create new accounts on Sage as required.

·        Train to provide coverage for colleagues’ holidays, ensuring continuity within Purchasing Department.

What we offer

·        Hybrid working – after 6 months

·        On-site parking

·        25 Days Annual Leave

·        35 hour working week

·        Employee Assistance Programme

How to Apply:

Interested candidates are invited to submit their CV and a cover letter outlining their suitability for the role to dolehno@willowsingredients.com or dflynn@willowsingredients.ie by 30th August 2025