Human Resources Administrator

Job Title: Human Resources Administrator

Role Type: Full-Time, Permanent

Position Reports To: Head Human Resources

Department: Human Resources

Location: AGL Head Office, Maple House, Temple Road, Blackrock, Co. Dublin.

Background:

Allianz Global Life dac (“AGL”) is a rapidly growing cross-border life insurer with products sold into the French, Italian and German markets, and, more recently Greek and Lithuanian markets. It also reinsures a portfolio of variable annuities sold in Taiwan and Japan. Its goal is to expand into other markets over the coming years, while also continuing to expand its product range. It currently writes unit linked, variable annuity and protection business.

Main Purpose of the Job:

A vacancy has arisen for a HR Administrator within Allianz Global Life’s Human Resources function, which will be responsible for all HR administration tasks associated with the full employee lifecycle. This role will support the Head of Human Resources, HR Business Partner, reward & Data Analyst and Learning and Development specialist, therefore gaining exposure to many key HR processes.

Key Performance Measures:

• Act as the primary point of contact for general HR inquiries and requests via the HR inbox or other channels, ensuring that accurate and timely responses are provided to stakeholders in line with local and Group policies and procedures.
• Fully responsible for administrative tasks related to the employee life cycle, ensuring high-quality documentation for processes such as contracts, probation, pay reviews, and target bonus letters.
• Work with internal business units and vendors during onboarding, crossboarding, and offboarding activities to ensure company equipment is delivered or collected and systems are updated in accordance with internal SLAs.
• Extract weekly, monthly, and quarterly time and attendance reports and liaise with managers to ensure timely mandatory approvals, including year-end processes.
• Assist in reviewing data for internal, external, and payroll audit requests.
• Support all stakeholders in the HR department by coordinating Learning & Development, Engagement, and wellbeing activities.
• Assist the Data & Reward Analyst with payroll and employee benefit administration, including medical insurance plans, pension schemes, share schemes, TaxSaver, and Cycle to Work programs.

This job description shall not limit the duties which may be assigned to this role. The successful candidate shall be required to perform on a temporary or permanent basis such additional or different duties that the Company may reasonably assign to them from time-to-time.

Key Customers:

Internal – HR Colleagues, Compliance, Employees, People Managers, Heads of Function, CEO.

External – Allianz Group, External Service Providers (e.g. Agencies, Pension, Medical Insurance).

Business Competencies:

Education and Qualifications:

• 3rd level qualification in HR, or related subject.
• Associate of CIPD or working towards.

Professional Competence:

• 1 year HR administration / coordination experience in the insurance / financial services industry or other highly regulated environment.

Product & Technical Knowledge:

• Understanding / awareness of relevant employment legislation applicable to HR administration.
• Understanding of best-in-class HR administration processes and procedures.
• Proficient in HRIS (Success Factors, Strandum, or similar HRIS).
• Excellent knowledge in Microsoft Office suite (Excel in particular).

Management:

• Ownership of all HR administration / coordination processes, ensuring efficient and effective best-in-class HR service delivery to our internal and external customers.

Commercial Awareness:

• Awareness of the additional responsibilities and high standards that a HR Function must meet within a life assurance is advantageous.

Personal Competencies:

Personal Impact:

• Strives to provides outputs of a high standard and takes pride in meeting these standards.
• Pro-active, and demonstrated experience using initiative.
• Strong organisation, prioritisation, and time-management skills.

Intellectual Effectiveness:

• A natural problem-solver, and critical thinker.
• Ability to see beyond a transactional task, and understand the teams combined end goal.

Communication:

• Excellent communication skills, both written and verbal. Fluency in written and spoken English.

Dealing with People:

• Demonstrated ability to build successful working relationships with, and the manage expectations of, a wide variety of our internal and external customers / stakeholders.