Administrative Assistant

Location: Dublin, Ireland

Employment Type: FT (Mon-Fri)

Join an Innovative Neurological Rehabilitation Team

Are you a passionate looking to advance your career while making a meaningful impact? The An Saol Foundation, a Section 39 registered charity, is seeking a dedicated Administrative Assistant to support our pioneering neurological rehabilitation and habilitation centre. Our Centre is Ireland’s first of its kind, offering long-term rehabilitation and habilitation for individuals with severe Acquired Brain Injuries (sABI).

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Why Join The An Saol Foundation?

• State-of-the-Art Facilities: We work with cutting-edge therapy equipment, including robot-assisted gait training, functional NMES, NeuroGym, state-of-the-art cognitive and communication technologies, as well as advanced and holistic approaches to we ll-being.Innov* ative Approach: We recognise that Life and Living with a severe Acquired Brain Injury requires lifelong support for the body, mind, and soul. Regular client hours combine (re-)habilitation with physical activity and health promotion.Colla
• borative Team: Be part of a multidisciplinary team committed to transforming lives. We collaborate with national and international research and rehabilitation centres, and run active student and internship programmes on site.Conti
• nuous Development: Access ongoing professional development opportunities and research partnerships.Human
• Rights-Based Care: Work in a client-centred environment that prioritises dignity, independence, and innovation. We put our clients and their families at the centre of our efforts.

Your Role

As an Administrative Assistant, you will:

• Provide administrative support to ensure efficient operation of the office, including maintenance and compliance with a Governance calendar
• Be the point of contact for all external communication
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
• Support service delivery, including maintenance of client schedules, incident reporting, performance and delivery reporting, assessment schedules, use of Clinico platform
• Provide support for good governance, including regular policy and governance review
• Upload all invoices and receipts, use of BrightBooks platform
• Communicate information to clients
• Provide HR support to the CEO, including onboarding of all interns and staff, annual leave requests, use of HRDuo platform
• Maintain Garda Vetting records
• Organise and maintain SharePoint, including document management and client & staff records
• Update all client information
• Take minutes and prepare events and meetings
• Update social media platforms
• Assist the CEO with all project development
• Support the development of the An Saol Foundation and the promotion of its mission, vision, goals & objective, and values
• Other tasks as directed by the CEO

Note: This job description is open to changes. The An Saol Foundation reserves the right to adjust the role if the need arises.

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What We’re Looking For

• Qualifications: You must be legally entitled to live and work in Ireland. Bachelor’s degree or equivalent in a relevant field (de sirable).Exper* ience: Experience in office management, programme development, and supportSkill
• s: Patience, enthusiasm, and the ability to talk to people with complex needs. Ability to meet deadlines.Experience with the Microsoft Suite (Outlook, Word, Sharepoint, etc). Good IT skills Proven organisational skills. Strong communication, teamwork, and organisational abilities, demonstrating initiative, drive, creativity, and innovation.Minds
• et: A client-centred and family inclusive approach with adaptability, patience, and a desire to learn.

Benefits

• 25 days annual leave
• 4 additional concessionary days (Good Friday & Christmas)
• Unpaid Leave
• Education leave (with approval)
• Sick Leave

Working Hours

Monday – Friday (8:30-17:30, 16:15 on Friday, 45 minutes for lunch), 40hrs per week, on site.

Salary

Starting at €35,609 (referenced but not linked to the HSE Consolidated Salary Scales, Grade IV (Clerical))

About The An Saol Foundation

Founded by the family of Pádraig Schaler, the An Saol Foundation is a Section 39 registered charity dedicated to providing lifelong rehabilitation and habilitation for individuals with sABI. Our services are nationally and internationally recognised for innovation and excellence in long-term disability care.

How to Apply

Submit your CV and a cover letter detailing your experience and enthusiasm for this role to positions@ansaol.ie by 02 November 2025. Please use the subject line: Administrative Assistant Position.

We are committed to fostering an inclusive environment where innovation and compassion meet to change lives.