Property Project Manager

Purpose of the Role

We are currently looking for an experienced Store Development & Property Project Manager to manage and support property development, maintenance, and project activities across the Group’s retail estate and head offices. The role ensures high-quality store environments for customers and efficient working environments for team members, while supporting the delivery of store openings, refits, and maintenance programmes.

The position works closely with Head Office teams, contractors, and stakeholders to ensure projects are delivered efficiently, safely, and within budget while maintaining strong operational standards across the property portfolio. This is a hybrid working role

Key Areas of ResponsibilityProperty & Maintenance Management

• Manage maintenance of all stores and head office locations ensuring compliance with legislation and health & safety standards.
• Coordinate planned preventative maintenance (PPM) and reactive maintenance activities.
• Log and monitor maintenance requests through CAFM systems and allocate to contractors.
• Liaise with stores and contractors to arrange access and ensure completion of works.
• Verify that agreed contractor work has been completed satisfactorily and resolve any deficiencies.
• Manage central services including maintenance, waste management, recycling, security, and utilities.
• Respond appropriately to emergencies or urgent property issues.

Project Management & Store Development

• Support and manage the roll out of new stores, refits, concept stores, and shop-in-shop developments.
• Maintain project plans, schedules, budgets, and documentation for all projects.
• Coordinate contractors, designers, and internal stakeholders to ensure timely delivery of projects.
• Monitor project risks and issues, proposing solutions where required.
• Ensure minimal disruption to store operations during development or maintenance work.
• Prepare project reports, presentations, and documentation for stakeholders.
• Maintain project management calendars and ensure key milestones and deadlines are met.

Stakeholder & Contractor Management

• Manage relationships with landlords, building surveyors, contractors, and third-party suppliers.
• Organise and attend project meetings, documenting actions and follow-ups.
• Facilitate communication between stores, contractors, and head office teams.
• Accompany landlords and surveyors on property inspections and agree scopes of work.
• Ensure stakeholder views are managed towards the best project outcomes.

Cost & Budget Control

• Monitor project budgets, costs, and expenditures.
• Obtain and evaluate contractor quotations and tender submissions.
• Prepare CAPEX proposals for approval where required.
• Ensure value for money through cost comparisons and contract negotiation.
• Support financial planning and budgetary control for property projects.

Health, Safety & Compliance

• Ensure all premises comply with relevant legislation including health, safety, and environmental standards.
• Prepare and submit works permits and compliance documentation where required.
• Maintain accurate property and project records and documentation.
• Support the implementation of safety procedures and safe working practices across all projects and maintenance works.

Administration & Reporting

• Maintain property records, documentation, and filing systems.
• Prepare project documentation, reports, and meeting minutes.
• Provide administrative support relating to property, maintenance, and project activities.
• Regularly update senior management on project progress and maintenance workflows

Skills & Experience Required

• Experience in property, construction, retail fit-out, facilities management, or a related field.
• Strong project management and organisational skills.
• Ability to manage multiple projects and priorities simultaneously.
• Excellent communication, stakeholder management, and negotiation skills.
• Strong analytical and problem-solving ability.
• Good commercial awareness and cost management skills.
• Ability to work both independently and as part of a team.
• Strong IT skills including Microsoft Office (Excel, Word, Outlook, Project).
• Working knowledge of AutoCAD and construction/maintenance processes.
• Knowledge of facilities legislation including health & safety and environmental regulations desirable.

Qualifications (Desirable)

• Relevant degree or professional qualification in property, construction, facilities, or project management.
• Professional membership (e.g., RICS, RIBA, BIFM) desirable.

Benefits

We value our teams for always going the extra mile and reward this with great benefits, including:

• A generous discount scheme for you, your family, and friends
• Annual leave that will increase with length of service
• Pension Scheme
• Holiday Purchase Scheme
• Refer a Candidate Scheme
• Mental health, wellbeing and legal support from our expert health and wellbeing partners Health Assured
• Bike to work scheme
• A Volunteer Day with a charity of your choice
• Social events and activities throughout the year with our Time for Wellness and Recognition scheme
• Flexible working
• Tax Saver Travel

Please note: This is a hybrid role requiring two days in the office and three days working from home. This role requires regular travel within the UK and IrelandWe are an equal opportunities employer