Document Control Supervisor

Document Control SupervisorAbout the Company

Our client is a global leader in smart building technologies and advanced engineering solutions, operating at scale across multiple continents. With a strong focus on innovation, quality, and complex project delivery, the business designs and manufactures highly engineered systems for large, mission-critical environments, including hyperscale data centres.

Its European operations are headquartered in Dublin 12, where multidisciplinary teams design, engineer, manufacture, test, and deliver large-scale modular solutions for some of the world’s most demanding clients.

About the Position

This is an on-site Document Control Supervisor role, responsible for leading and developing a small document control function within a fast-paced, project-driven environment. The position is a backfill role and sits within the PMO, reporting to a Senior Project Manager.

The successful candidate will spend approximately 60% of their time managing, mentoring, and coordinating a team of Document Controllers, while also remaining hands-on with document control activities. A key focus of the role is the development, implementation, and continuous improvement of document control workflows, processes, and standards across multiple projects.

This role is fully on-site in Dublin 12, five days per week.

Key Responsibilities

• Lead and manage a team of Document Controllers, including workload planning, resource coordination, training, and ongoing support
• Establish, implement, and maintain consistent document control workflows, processes, and standards across project teams
• Act as the point of contact for document control within the PMO, working closely with project managers and internal stakeholders
• Maintain robust document management practices, including version control, traceability, and structured records
• Manage and optimise the use of document control systems and CDE platforms (e.g. ACC, Viewpoint, AppKeep or similar)
• Ensure documentation is accurate, compliant, and delivered on time from project initiation through to handover
• Drive continuous improvement in document control practices, aligning with industry best practice and quality standards
• Support audits and compliance activities, including adherence to ISO 9001 requirements

Experience / Requirements

• Ideally 5+ years’ experience in document control, with flexibility for candidates with slightly less experience who bring strong people management skills
• Proven experience managing or supervising document control teams
• Demonstrated ability to set up and improve document control workflows, processes, and standards
• Experience working across multiple projects and document management systems
• Familiarity with ISO 9001 and quality management environments
• Background in construction, manufacturing, pharmaceutical, or similarly regulated industries preferred
• Strong organisational, communication, and stakeholder management skills
• Confident user of digital document control platforms and IT systems
• Ability to work on-site in Dublin 12, five days per week

Please note:

• Candidates must already be based in Ireland and within commuting distance of Dublin 12
• No relocation support is available
• Visa sponsorship is not offered; candidates must have the right to work in Ireland (Stamp 1G considered, with details provided)

Remuneration Package

• Salary range: €60,000 – €65,000, depending on experience and suitability