Workplace Services Coordinator

CXC are working with a global technology client who is looking for an experienced professional to join their team in Kilkenny on a 16 month contract basis.

The details are:

The Workplace Services Coordinator is responsible for keeping the workplace running efficiently and in a manner that inspires productivity and connection. Key attributes are positivity, approachability, and execution abilities in a changing environment to drive best-in-class workplace environments and services. A competent facility professional who coordinates assigned office services activities. This includes coordinating events, day to day operations of the offices in the region and the ability to prioritize tasks and provide flawless administrative support to achieve business objectives.

This role reports into the Senior Manager for EMEA Workplace Services Team.

Description

• Coordinating day to day soft services operations and ensuring office aesthetics are best in class.
• Coordinating, reviewing & improving processes to ensure offices are run in a smooth, efficient, organised and professional way and are best in class.
• Maintaining inventory records, focus on reducing wastage as required and ensuring expenses are as per the approved budget.
• Coordinating with different stakeholders particularly in event planning and understand all aspects and ensuring each event (both in-house & outside) are managed flawlessly.
• Coordinating PPM (Planned, Preventative, Maintenance)
• Arranging if required set up for both internal and external events/meetings (as required) as per business requirement.
• Partner with global teams (security, legal, hr.) to ensure process and policy is upheld.
• Collaborate with global WPS team members to innovate programs to help enhance the office experience.
• Partner with global WPS events team to host activities, events, and initiatives.
• Coordinate with property owner/vendors/contractors to ensure office space is kept up to standards (cleaning, safety, etc.)
• Coordinate and action Workplace tickets.
• Support and update the Workplace Services team SharePoint sites.
• Maintain office supplies and schedule servicing in office machines such as copiers and printers, coffee machines and other office equipment.
• Provide general support to visitors, and reception services.
• Assist with orientation of new employees to familiarize them with office layout and amenities including assisting with access control requirements.
• Complete scheduled audits to ensure general office space and conference rooms are clean and adequately supplied.
• Assist with shipping and receiving as needed.
• Maintain office signage/posters.
• Raise and keeping track of PO, on-time payments in line with respective agreed terms and conditions.
• Help manage the expenses as per approved budgets and review spend against budgets.
• Focus on ESG in terms of coordinating the operations in the offices.
• Ensure health and safety compliance is adhered to.
• Performs other duties as assigned.
• Responsible for day-to-day health and safety of the office
• Remotely coordinate office services for Dublin office

Min Qualifications

• 5+ years of related experience working in a corporate environment within the office/ facilities sector.
• Ideally be degree level educated.
• Advanced proficiency in Microsoft office suite (Word, Excel, Outlook, SharePoint, and PowerPoint).
• Demonstrate excellent customer service, interpersonal and communication skills.
• Demonstrate efficient work methods and an ability to handle multiple tasks in a fast-paced and challenging environment.
• Highly organized, independent worker with superior attention to detail
• Strong analytical, organizational, and with great presentation skills.
• Must be a team player with excellent organizational and multitasking abilities.
• Excellent verbal & written communication skills.