Cashflow Administrator

Overall Role Purpose The Cashflow Administrator will play a key role in supporting the Billing & Collections function by ensuring accurate and timely processing of financial transactions. This role focuses on daily bank activity monitoring, reconciliation, cash allocation, and preparation of payment files, enabling efficient cash flow and strong financial controls within the organisation. Key AccountabilitiesBanking & Cash Management

• Download and review daily bank transactions from all relevant banking platforms.
• Perform bank reconciliations to ensure alignment between internal records and bank statements.
• Identify and match incoming cash to customer accounts and outstanding invoices.
• Investigate unidentified payments and liaise with internal teams or customers to resolve discrepancies.

Cash Allocation & Application

• Apply cash receipts to customer accounts in the billing system accurately and within agreed timelines.
• Prepare and process remittance advice requests for internal or external stakeholders.
• Maintain accurate documentation of all cash application activities for audit and reporting purposes.

Payment File Management

• Prepare and generate Direct Debit files in accordance with company and banking requirements.
• Create, verify, and post Credit Card payment batches into the billing or financial system.
• Ensure all payment files comply with regulatory, operational, and security standards.

Reporting & Controls

• Support preparation of daily, weekly, or monthly cash receipt summaries.
• Assist in month-end close activities related to cash application and bank reconciliation.
• Ensure compliance with internal controls, financial policies, and audit requirements.
• Escalate issues or discrepancies promptly and follow through to resolution.

Required Qualifications

• Leaving Certificate
• Experience in cashiering, accounts receivable, billing, or collections environment.

Key CompetenciesTechnical

• Strong understanding of bank reconciliation and cash application processes.
• Proficiency with financial systems (ERP, billing systems, or bank portals).
• High accuracy and attention to detail.
• Strong numerical and analytical skills.
• Experience in a telecommunications or high-volume transactional environment.
• Knowledge of Direct Debit processing (SEPA preferred).
• Familiarity with credit card processing and merchant systems.
• Intermediate Excel skills.

Behavioural

• Excellent communication and problem-solving skills.
• Strong organisational and time-management ability.
• Ability to work independently and as part of a team.
• High level of integrity and commitment to data accuracy.