Procurement Executive

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About the Company

Working as a member of the Corporate Governance, Legal Services and Secretariat Department at the IDA and reporting to the Procurement Specialist, the Procurement Executive will assist IDA managers with the formal aspects of procurement. However, ensuring that correct documentation is used and that regulatory timelines are observed will be matters on which the Procurement Executive shall advise.

About the Role

Tender evaluations remain the responsibility of the budget holders, but the Procurement Executive will advise on appropriate selection and evaluation criteria and may sit on evaluation panels as required by the Procurement Specialist. This is a one year contract role with the possibility of an extension for a second year.

Responsibilities

• Support IDA staff in managing the full end to end procurement process from specification to contract approval and award.
• Assist IDA staff in managing the full eTenders process from creating and advertising tenders to contract award and completion of required notices.
• Provide practical support to IDA staff in identifying available and suitable procurement routes, including OGP framework agreements and provide guidance relating to contract preparation in consultation with the IDA Solicitor’s office, procurement regulations and key areas of risk to potential procurement strategies.
• Advise on the use of standard procurement templates, evaluation criteria, procurement timelines, and support in the completion of appropriate procurement documentation.
• Oversee appropriate evaluation processes as required including the collation of scoring and commentary for notification/standstill letters.
• Review of notification/standstill letters.
• Ensure that any associated administration or record keeping is carried out.
• Ensure tender/contract register is updated and kept current.
• Assist in reviewing and updating standard procurement templates and guidance documents as required.
• Assist in providing advice to IDA staff in relation to procurement related queries.
• Support the Procurement Specialist in performing their key tasks and requests for assistance as and when they arise.

Qualifications

• 3+ years' experience in public procurement operations, with knowledge of public sector procurement regulations and guidelines. The primary duties and responsibilities of which must have related to procurement rather than procurement being a secondary responsibility. (Essential)
• Direct knowledge of the eTenders gov.ie platform and managing tenders electronically. (Essential)
• Pursuing or holding a relevant qualification in public procurement (Professional Diploma in Public Procurement (IPA)). (Essential)
• Experience of managing full end to end tender processes with working knowledge of public sector best practices. Ensuring that any associated administration or record keeping is carried out.
• Third level qualification, to a minimum Level 8 on the National Qualification Framework.

Required Skills

• Ability to manage numerous procurements whilst ensuring deadlines are met and attention to detail is adhered to.
• Ability to organise and prioritise own workload, within defined requirements for the role.
• Ability to work well under pressure and to meet tight deadlines.
• Any other duties as required by the Procurement Specialist.
• Ongoing flexibility and interest in career progression and development via opportunities, which may arise in IDA’s Ireland.
• Aspects of this role may require travel and working outside of normal office hours.
• A full driving licence is desirable.

Pay range and compensation packageEqual Opportunity Statement

IDA Ireland is an equal opportunities employer and is committed to fostering an inclusive workplace which values and benefits from the diversity of our workforce.

We encourage you to reach out to us directly at careers@ida.ie should you require assistance or reasonable accommodation during the recruitment process with IDA Ireland.

Benefits Include:

• Access to Single Service Pension scheme
• Holidays 30 days plus 10 bank holidays
• Hybrid working Model
• Annual Increments
• Carparking
• Sports and Social Club
• Public Service Credit Union
• Employee Assistance Programme (EAP)

Please quote reference 2025-23 on all correspondence.

Closing Date: 1st August 2025

Human Resources & Organisational Development