Administrative Assistant

Job Title: Administrative AssistantCompany: Mechanical Engineering businessLocation: Cork

The Administrative Assistant will support the office and site teams. This is a pivotal role in ensuring the smooth day-to-day running of operations, from document control to liaising with project team, suppliers, and contractors.

Key Responsibilities include:

• Provide general administrative support to office and project teams.
• Prepare and manage correspondence, reports, invoices, and other documentation.
• Maintain and update company records, project files, and databases.
• Assist in procurement processes, including supplier communication and order tracking.
• Schedule meetings, take minutes, and organise travel and accommodation as required.
• Support with health and safety documentation and compliance records.
• Help coordinate timesheets, payroll documentation, and HR-related paperwork.
• Liaise with clients, subcontractors, and local authorities as required.
• Ad hoc duties to support project management team.

Essential Criteria

• Right to work in the Republic of Ireland.
• Leaving Cert plus a level 6 or 7
• Full driving licence.
• Proven experience in an administrative or office-based role, ideally within construction or related sectors.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organisational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with construction terminology and document management is a plus.

DESIRABLE CRITERIA

• Associate’s or bachelor’s degree.
• Previous experience in the Irish construction industry.
• Working knowledge of project management software or CRM systems.

For more information reach out to Christine at Parker Stewart