Executive Assistant (part-time)

PE Global is currently recruiting an Executive Assistant for a leading multinational Biotech client based in North Dublin.This is an initial 12-month contract position (part time – 50% role, 20 hours per week onsite)ROLE:

• Be the key point of contact for those engaging with the SMR Vice President.
• Support the AND Site Lead in managing the day-to-day operations of the site.
• Execute a broad variety of administrative tasks to facilitate the SMR Vice President’s ability to effectively lead the organisation - including scheduling meetings, agenda management, minute taking, action tracking and distribution, collecting and distribution of metrics, designing of complex documents, reports and presentations and composing and preparing correspondence/communications.
• Participate and manage special business projects including working with cross functional teams.
• Support activities related to employee events, communication and recognition channels such as, scheduling, attending, tracking actions, drafting presentations, promotional materials etc.
• Support the organisation of SMR events such as business meetings, off-site training, team building activities and conferences.
• Lead the co-ordination and agenda of important internal and external visitors, including transport, meeting rooms, catering, and restaurant bookings
• Schedule flights, accommodation and car hire for SMR Vice president taking time, cost, and appropriate timelines into consideration.
• Support AND site activities, providing back-up where required for the AND EA.
• SAP SME for PO Processing.
• Management of site stationery including order creation and payments.
• Participate in Cross Functional Teams as required e.g. Site Safety Team.

REQUIREMENTS:

• Third Level Qualification in business or related discipline (NFQ Level 6)
• Minimum of 5 years experience working in a similar role.
• Expert knowledge of Microsoft office – Excel, PowerPoint, Word.
• Knowledge of SAP for PO processing an advantage
• Knowledge of Time and Attendance & HR systems an advantage.
• Time Management and ability to meet deadlines
• Verbal & Written Communication Skills
• Strong organizational skills and ability to multitask
• Problem Solving and decision making
• Interpersonal skills.
• Demonstrated business acumen and knowledge with excellent interpersonal/communication skills and a flexible, proactive and innovative approach to work.
• Duties require good knowledge of Company Policies and Procedures and involve working towards general results to achieve organizational needs.

• Regularly must meet deadlines.
• Has access to confidential information.
• On many occasions duties of semi-routine nature requiring independent judgment have to be performed.
• Expectation of working independently.
• Appropriate management of confidential documentation

Interested candidates should submit an updated CV.Please click the link below to apply, call Aisling on +353 0214297900 or alternatively send an up-to-date CV to aisling.oleary@peglobal.net***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland***