Accounts Assistant

Why SimoTech

What is it like to work at SimoTech? With a strong collaborative teamwork culture based on respect, trust and excellence, we play a critical partnering role to our clients’ life-changing supply of products to patients. In return, there is excellent salary, benefits, career progression, educational support and much more.

Accounts Assistant

SimoTech is seeking an Accounts Assistant to support the day-to-day activities within the Finance team. The Accounts Assistant’s responsibilities will include accounts receivable, accounts payable and bank reconciliation activities, systems administration.

The Accounts Assistant will support the day-to-day financial operations of the business, working closely with the Finance Manager and Accounts team to ensure accurate, timely, and well-organised financial administration.

Key ResponsibilitiesAccounts Payable & Receivable

• Process supplier invoices, employee expenses, and other payables in line with company procedures.
• Prepare and issue customer sales invoices, ensuring accuracy and timely submission, including uploading invoices to customer portals as required.
• Monitor accounts receivable, track outstanding balances, and assist with debtor follow-up.
• Maintain supplier records, verify supporting documentation, and resolve invoice or payment queries.

Timesheets, Expenses & Procurement

• Review monthly employee and contractor timesheets to ensure accuracy and compliance with billing requirements
• Process employee expense claims, verifying receipts, cost allocations, and VAT compliance.
• Support procurement activities including raising purchase orders, managing office supply requests, and liaising with vendors as needed.

Banking & Reconciliation

• Prepare bulk payment files for weekly/monthly supplier runs and submit for managerial approval.
• Issue remittance notifications to suppliers following payment.
• Perform bank and credit card reconciliations, investigating and resolving variances promptly.
• Assist with monitoring cash movements and clearing outstanding items

Reporting, Records & Systems Administration

• Maintain accurate financial records, ensuring proper filing of invoices, receipts, contracts, and other documentation.
• Update various internal financial reports, trackers, and schedules (e.g., aged receivables, AP summaries, project billing trackers.
• Assist with data entry and systems administration within the accounting system and related tools (e.g. timesheet system, procurement workflows.
• Support month-end and year-end processes through preparation of reconciliations, schedules, and supporting documentation

General Finance & Administration Support

• Provide administrative support to the Finance Manager as required, including preparing ad-hoc financial reports and analysis
• Liaise with internal teams to gather data or resolve discrepancies relating to timesheets, expenses, or purchase orders.
• Assist with continuous improvement initiatives within the Finance team, helping streamline processes and improve accuracy.

Key Requirements

• Accounting Technician or a related qualification
• Knowledge of general accounting practices and procedures
• 2+ years of experience with responsibilities including accounts receivable and accounts payable
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Excel.
• Excellent attention to detail and organisational skills
• Must be quick learner with flexible attitude to work and ability to multitask