Contractors Administrator

As one of Ireland's leading homebuilders, Glenveagh is focused on delivering high quality homes in flourishing communities. We achieve quality and great accessibility to new homes by relentlessly innovating the way we plan, design and build. We bring new ideas home. As a member of the Glenveagh team, you will join a work environment where everyone feels welcome, valued, and empowered to express their ideas, and where collaboration and teamwork are the norm. Named as one of Ireland's Best Large Workplaces in 2025, and accredited with the Gold Investors in Diversity Mark, we offer an unrivalled suite of benefits and a workplace where you can develop a long-term career. The Contractor Administrator is responsible for providing day to day administrative support to the Senior Operations Director. Key Responsibilities And Duties

• Executive Support - Manage the Director's calendar, emails, meetings, and communications, ensuring priorities are handled efficiently.
• Meeting Coordination - Prepare agendas, take minutes, and track action items for internal and external meetings.
• Stakeholder Liaison - Act as the primary contact for internal and external stakeholders on behalf of the Director.
• Documentation & Communication - Draft, edit, and manage reports, presentations, and internal communications.
• Project & Site Support - Assist with project timelines, attend site visits, support coordination meetings, and track key milestones.
• Contract & Quality Coordination - Support contractor onboarding, documentation, and quality audits, ensuring timely follow-ups.
• Reporting & Data Management - Collate data and support the creation of performance reports, audits, and KPI tracking.
• General Administration - Perform ad hoc duties as needed while maintaining a professional image for the company

Requirements

• Strong Organisational & Time Management Skills - Ability to manage multiple priorities, calendars, deadlines, and action items efficiently.
• Excellent Communication Skills - Proficient in drafting professional correspondence, reports, and presentations; confident liaising with internal and external stakeholders.
• Attention to Detail - High standard of accuracy in managing documentation, reporting, and meeting outputs
• Experience in Construction - Familiarity with contractor management, site documentation, or project delivery processes. (Desirable not essential)
• Basic Understanding of Contracts & Quality Management - Awareness of how contractor contracts are awarded and quality audits conducted. (Desirable not essential)

Benefits

• Competitive salary in one of Ireland's fastest growing PLCs with regular compensation reviews
• Performance related bonus
• Comprehensive health insurance for you and your dependents
• Contributory pension scheme
• Tax saver travel and bike to work
• Paid volunteering days
• Continuous Professional development (CPD) programme & funding
• Employee Assistance Programme
• Long term illness cover
• Peace of mind with life assurance
• Family friendly policies including flexible parental leave, fertility leave, and paid maternity and paternity leaves
• Employee committees - Employee Network Groups, Sports and Social, Great Place to Work
• An exciting Wellbeing Programme with events and activities running throughout the year both online and in-person

Glenveagh is an equal opportunities employer and welcomes applications from suitably qualified candidates from all sections of the community. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the recruitment process, please notify the Talent Acquisition team by contacting careers@glenveagh.ie. #INDHP #IJ