Administrative Assistant

A global aircraft leasing company with a strong international presence is seeking a highly organised and professional Administrator / Team Assistant to join their team in Dublin 2. This role is ideal for someone who thrives in a fast-paced, corporate environment and is passionate about providing exceptional administrative and front-of-house support.

The Opportunity

As the Administrator / Team Assistant, you will be the first point of contact for the Dublin office. Working closely with the Office Manager and Senior Executive Assistant, you will ensure a welcoming and professional environment while supporting the team with a variety of administrative responsibilities.

Key Responsibilities

• Greet and welcome visitors, ensuring a professional front-of-house experience
• Manage meeting rooms, bookings, and video conferencing setup
• Keep kitchen, stationary areas, and bathrooms stocked and tidy
• Coordinate travel bookings via external travel agency
• Prepare and submit expense claims using Concur
• Support with document execution and obtaining signatures
• Order kitchen supplies and general office materials
• Organize catering for meetings and events
• Coordinate post, courier services, and building access passes
• Assist with onboarding/offboarding processes
• Maintain internal office logs (couriers, pass loans, etc.)
• Post updates and internal communications via Microsoft Teams
• Provide general administrative support to the wider Dublin team
• Take on additional tasks and small projects as required

What We’re Looking For

• 2–3 years’ experience in a similar administrative or reception role, ideally in a global corporate environment
• Proactive and adaptable team player who takes initiative and ownership
• Exceptional communication and interpersonal skills
• Strong organizational skills with excellent attention to detail
• Discreet, dependable, and able to handle confidential information
• Confident in Microsoft Office (Outlook, Excel, Word, Teams, etc.)
• Experience with Concur or similar expense software is a plus

Additional Information

• Location: Dublin (fully onsite; hybrid option available after 6 months)
• Working Hours: Monday to Friday, 8:30 AM – 5:00 PM
• Salary: €40,000 – €50,000 (depending on experience)
• Benefits: Bonus and excellent benefits package

How to Apply

Please send your CV to Richard Minchin at richard@lexconsultancy.ie on the Lex Consultancy team