Associate - Company Secretarial Services

The Associate role within the Waystone Company Secretarial Services function will be responsible for the delivery of services (to include scheduling meetings, preparing board packs, preparing minutes, maintaining entity registers and records) to a diverse portfolio of external clients (UCITS and AIF fund vehicles and related entities). Essential Duties And Responsibilities

• Ensure client files and corporate records are maintained and updated appropriately;
• Liaise professionally and effectively with management, entity boards and senior staff;
• Assist in the compilation and preparation of management information as and when required;
• Display an in-depth understanding of fund corporate governance practices and regulatory filing

requirements and keep abreast of all regulatory changes;

• Draft Board minutes and action points and deliver them in line with the SLA time;
• Independently liaise in a timely and professional manner with fund service providers and clients in relation to queries;
• Organise and co-ordinate Board meetings;
• Prepare Board papers, Board meeting documentation and circulate Board packs via Board Intelligence;
• Attend Board meetings;
• Maintain and update corporate records (to include the use of Diligent Entities / Blueprint one-world);
• Prepare, finalise and manage resolutions and other corporate documentation;
• Review and oversee the preparation of documents, minutes and resolutions by junior team members in order ensure appropriate standards are maintained;
• Ensure appropriate prioritisation of workload, identification of and escalation of scheduling conflicts and delays;
• Monitor and update task tracking schedule to ensure all assigned duties are completed within assigned deadlines;

JOB DESCRPTION

• Display keen attention to detail and excellent communication skills;
• Actively question methods and processes with the key to making the team more effective and efficient;
• Be able/willing to take on additional duties as and when required;
• Identify opportunities for cross-selling products; and
• Follow current Waystone policies and procedures as set out in the Employee Handbook and / or develop additional policies as needed for jurisdiction specific.

Requirements Education:

• You (preferably) hold a degree in Business or Law or equivalent experience with a focus on Company Secretarial services;
• Completed your grad ICSA qualification or will be working towards the qualification;
• You have a strong knowledge of Irish corporate and fund regulations;
• You are fluent in English (written and spoken); and
• You are proficient in MS Office (Word, Excel, Outlook and Teams).

Experience

• You have minimum 2–3 years’ experience in the area in Company Secretarial roles;
• You are highly organised, proactive, meticulous and have a sense of responsibility and priority management;
• You demonstrate integrity, reliability and a can-do attitude