Accounts Payable Administrator

This is an opportunity to be part of a dynamic team within the Finance function. As the Accounts Payable Administrator, you will report into the AP Team Lead. This is a key position within the Finance Structure and will be responsible for the processing of Accounts Payable transactions. Location: 5 days onsite at our manufacturing facility in Loughrea, position is eligible for Hybrid after probationary period. As our Accounts Payable Administrator, your key responsibilitieswill be as follows:

• Ensure all invoices are processed appropriately using the correct channels to route/process invoices ensuring the purchase follow the purchase to pay policy.
• Processing of invoices accurately, 2-Way and 3-matching of Invoices to purchase order and GRN.
• Manage the open purchase orders and GRNI report to ensure accurate cash flow reporting and vendor payments terms are met.
• Creditor reconciliations are completed monthly and that reconciling items are resolved timeously
• Assist AP Lead with creditor payment projections for cashflow on a weekly basis.
• Assist with the transition to a new ERP system in the near future.
• Review the controls in place and make recommendations to enhance the internal controls to prevent unauthorised/inappropriate transactions being captured
• Coordinate with back-office functions being performed by other group companies, ensuring the correct procedures are being followed
• Administration and processing of company travel, credit card and out of pocket expenses.
• Management of all the AP inboxes
• Vendor setup and internal checks and verifications completed.
• Processing payments runs ensuring the payment process is streamlined to minimise the number of payment runs being processed on a daily/weekly/monthly basis
• Work cross-functionally with other finance colleagues to streamline the Procure to Pay process
• Ensure there is no manual circumvention of controls, that the Delegation of Authority is followed and that any instances of non-compliance are investigated and loopholes closed off
• Provide training and constant feedback to other business users as to the correct procedures to be followed for invoices to be processed
• Transact Intercompany invoices in a timely manner.
• Actively identify opportunities to streamline the workflow process and reduce the administrative burden

Skills & Competencies

• Organisational skills, personal efficiency, time management skills and the ability to prioritise competing demands are key communication skills.
• Ability to build relationships and collaborate with others is vital.
• Strategic decision-making within the business as an influencer.
• Being able to understand company finances, resourcing and ultimate aims of the business is important role-modelling.
• Demonstrate and lead on the values, initiatives and culture of an organisation.
• A strong working knowledge of best practice processes, change management implementation, coaching and mentoring.
• Demonstrated ability in prioritising key initiatives, driving growth and setting targets and KPIs to monitor the performance
• Positive and proactive person who is energised by having great responsibility
• Practical, action-orientated approach to managing priorities and teams.

Qualifications & Experience:

• 3rd level qualification or equivalent.
• Multinational experience (preferable but not essential)
• 3 years + experience in an AP role, pharmaceutical/healthcare experience would be an advantage.
• Excellent written and communication skills.
• Strong computer skills in MS Office