Administrative Specialist

Harmonics are currently recruiting for an Administrative Support/ Business Support Specialist for a Renewable Energy client in Limerick. This is a permanent role based onsite with remote working available one day per week.

This role is to support a team of professionals in a fast-paced renewable energy development company. This person will provide administration support a busy office. We are looking for someone with exceptional administration skills and an ability to multi-task.

The candidate must be able to demonstrate initiative and self-motivation and must take on ownership of tasks and challenges.

Responsibilities

Objective: To support the efficient administration across the business in all tasks.

• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Managing phone calls and correspondence (e-mail, letters, packages etc.).
• Provide daily administrative support to senior leadership (MD/Directors).
• Responsible for taking minutes at meetings where appropriate.
• Provide support for bookings related to staff trips, training courses, conferences and other events as required.
• Assist in the management of team and events calendars (senior staff) and arrangement of meetings, workshops and events.
• Provide support in certain aspects of project reporting as required.
• Maintaining stock of office stationery (incl. business cards), equipment and supplies and ordering when required
• Assist with onboarding: preparing contracts, gathering documentation, right-to-work checks, preparing induction schedules.
• Maintain HR files in compliance with Irish employment law and GDPR.
• Update HR systems with employee information, leave records, training logs, etc.